Version release date: September 29, 2025
Version: 1.0
1. Data Privacy Policy
The privacy and confidentiality of your personal data is important to Gatehouse Maritime, and we take privacy matters very seriously. We need to use personal data only to the extent that allows us to provide seamless operation of Gatehouse Maritime services and provide you with the services you have requested.
Gatehouse Maritime has created this Privacy Policy to demonstrate our company’s commitment to privacy. The following discloses the general information practices of Gatehouse Maritime. All personal data are handled in accordance with this Privacy Policy.
Through www.gatehousemaritime.com, Gatehouse Maritime provides information on its products and services. The website www.gatehousemaritime.com is hosted on a webserver within the EU.
For our web services through the AIS Web Portal (https://demo.ghmaritime.com/aisweb/ or https://maritime.gatehouse.dk/aisweb/) and Maritime Domaine Monitor (https://mdmdemo.gatehousemaritime.com/, or https://mdm.gatehousemaritime.com/), you can read more about the information we collect on the AIS Web Portal and Maritime Domain Monitor in section 1.1 below.
We also give you the opportunity to sign up for our newsletters. If you are a subscriber to our newsletters, we will process your information in accordance with this policy.
Our privacy practices are in accordance with the Danish act on Processing of Personal Data (“Databeskyttelsesloven”).
1.1 Collection of Personal Information in General
You can visit our websites without telling us who you are and without giving us personal information about yourself. On our websites, we collect different types of information using “cookies” including your IP-address. For more information on our use of cookies, we refer to our “Cookie Policy”.
You may choose to give us personal information; We collect the e-mail addresses of those who communicate with us via email, online contact forms or mailing list subscription, and information volunteered by the visitors consciously, e.g. by email and online form request or survey information, such as name and address, telephone number etc.
Some of our services require you to register a user account. In these instances, you might have to provide information such as company, name, contact information and create a username and password. Depending on the service you wish to obtain, we collect and process these different kinds of information (“Business Data”).
Gatehouse Maritime is the controller of the processing of your personal data when we collect and display AIS-data and other third-party data relating to you in our systems.
In case of inquiries regarding Gatehouse Maritime’s processing of your personal data in relation to our collection and redistribution of AIS-data and other third-party data, you are welcome to contact us at dpo.contact@gatehouse.com.
1.2 Use and Sharing of Personal Data Collected
The main purpose of processing personal data is to provide you with Gatehouse Maritime services, including the collection and display of the AIS-data and other third-party data. Personal data collected from users of our systems (Business Data) will not be processed in relation to the Gatehouse Maritime services. The personal data processed for these services consists solely of information that is publicly available, including, for example, the EU sanctions list, names of ship owners, and similar sources.
The personal information you provide may also be to fulfil your general and support requests. Gatehouse Maritime may also want to use the information provided for its own marketing purposes, e.g. mailings and newsletters. If so, Gatehouse Maritime will ask for your permission and act in accordance with your wishes.
For processing related to these purposes, the legal grounds will be the General Data Protection Regulation art. 6, litra b and f and Databeskyttelsesloven § 6, stk. 1. The processing of personal data is based on our own legitimate interest in providing you with Gatehouse Maritime services, including the collection and display of AIS-data and other third-party data.
Gatehouse Maritime does not share, sell, rent, trade or otherwise transfer any personal data, traffic data or communications content to any third party, unless the transfer is authorized by you or it is obliged to do so under applicable laws or by order of the competent authorities.
Any personal data as part of Gatehouse Maritime services may be transferred to our data processors and customers. Such personal data is only transferred to third countries in so far, we have customers in third countries. A third country is a country outside EU/EEA, for instance USA or the UK. The data is not transferred to international organizations either. An international organization is for instance UN, EU or NATO. In relation to newsletter subscribers, we have engaged external advisors to help us operate the administrative and technical parts of this service, e.g. keeping the subscriber lists updated and facilitating the dispatch of newsletters. We use the suppliers deemed most fit by us – some of them process personal information in countries outside the EU/EEA, e.g. USA or the UK. The legal grounds for such transfers are EU’s “Standard Contractual Clauses”.
1.3 Right to Access, have Corrected or Deleted Personal Information Collected
Upon request, we provide you with all information that we possess about you. You can access or have corrected this information by e-mailing us at the address: dpo.contact@gatehouse.com. You might also request to have information deleted. You may also request the processing of your personal information be limited or get a copy in a standardized format.
There may be conditions or restrictions to these rights. For example, you may not have the right to data portability in a specific instance, or your objection may not be met – this depends on the specific circumstances of the processing activities.
Before Gatehouse Maritime can provide you with any information or correct inaccuracies, however, we may ask you to verify your identity and provide other details to help us respond to your request.
Your rights regarding your data are further described below in Section 1.6.
1.4 Storage Period
We store your personal information as long as it is necessary to fulfil the purposes for which your information is collected. We might also keep certain information to comply with legal obligations where deemed necessary. You may always request to have personal information regarding you deleted. Your personal data is processed and stored until the public registers we draw on are updated.
1.5 Security Measures
We intend to protect your personal information and to maintain its quality. Gatehouse Maritime has implemented numerous security features to prevent the unauthorized release or access to personal data. We have appropriate security measures in place in our physical facilities to protect against the loss, misuse or alteration of information that we have collected from you.
Please be advised that Gatehouse Maritime is not responsible for the security of information/data transmitted via the Internet (e.g. electronic mail services).
1.6 Rights
Under the General Data Protection Regulation (GDPR) you have several rights in relation to the processing of your personal data.
If you wish to make use of your rights, please contact us at this address: dpo.contact@gatehouse.com.
1.6.1 Right of access
You have the right to access the personal data we process about you, as well as to receive a copy of the data.
1.6.2 Right of rectification
You have right to have incorrect data about yourself rectified.
1.6.3 Right to erasure
In special cases you have the right to request erasure of your personal data.
1.6.4 Right to restriction of processing
In certain cases, you have the right to restrict the processing of your personal data. If processing has been restricted, such personal data shall, unless for storage, only be processed with your consent or for the establishment, exercise or defense of legal claims or for the protection of a person or for reasons of important public interest of the European Union or of a Member State.
1.6.5 Right to objection
In certain cases, you have the right to object to Gatehouse Maritime’s processing of your personal data.
1.6.6 Right to portability
Under certain circumstances, you have the right to receive your own personal data in a structured, commonly used and machine-readable format, as well as to transfer this data from one controller to another without hindrance.
1.7 Supervisory authorities
You have the right to file a complaint with the local supervisory authority. A complete list is available via the link: https://edpb.europa.eu/about-edpb/about-edpb/members_en
2.0 Changes to Privacy Policy
We will occasionally update this policy to reflect changes in our services and customer feedback. When we post changes to this policy, we will revise the “last updated” date at the top of this policy/page. We encourage you to periodically review this Privacy Policy to be informed of how Gatehouse Maritime is protecting your information.
3.0 External Links
Our website may contain links to other websites. Please note that we are not responsible for the privacy practices, cookies or contents of any third-party websites.
4.0 Contact Information
4.1 Owner
The owner of the websites is:
Gatehouse Maritime A/S
Strømmen 6
DK-9400 Nørresundby
Denmark
VAT: DK43302078
For further information on our websites and use of cookies, please contact Gatehouse Maritime:
Gatehouse Maritime
Strømmen 6
DK-9400 Nørresundby
Tel.: (+45) 7020 1909
Email: marketing@gatehouse.com
4.2 Data Controller
As the owner of our website, Gatehouse Maritime is responsible for certain processing of your personal data in relation to your visit to our website.
If you have questions regarding the processing of personal data in connection with your visit to our website, please feel free to contact dpo.contact@gatehouse.dk
